Scope of Services
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Architectural work is characterised by a sequential or staged flow of activities. This flow comprises stages that feature prominently in project planning and apportionment of fees. They are:

  • Inception;
  • Concept and viability;
  • Design Development;
  • Documentation and procurement;
  • Construction Contract administration

The responsibilities broadly associated with each stage along the flow of work trajectory are listed below. It is significant that all architectural work, from the smallest and simplest, to the largest and most complex, can – and should – be managed according this flow of work and its elemental stages.

The standard architectural professional’s scope of service and the architectural professional’s functions in performing this service for each work stage are set out below. 



Full service: architect, principal consultant and principal agent

Stage 1: Inception

  • Receive, appraise and report on the client’s requirements with regards to:
    • the client’s brief
    • the site conditions and statutory restrictions and rights of the site
    • budgetary constraints
    • the required consultants
    • the project programme
    • methods of contracting


Stage 2: Concept and Viability

  • Prepare an initial design concept and advise the client on the following:
    • the intended space provisions and planning relationships
    • proposed materials and building services
    • the technical and functional characteristics of the design
  • Check for conformity of the design concept with the statutory restrictions and rights of the site specifically with respect to the allowed use of the site.
  • Review the anticipated costs of the project against the approved budget
  • Review the project programme


Stage 3: Design Development

  • Confirm the scope and complexity of the project
  • Review the design and consult with the local statutory authorities
  • Develop the design, construction systems, materials and components
  • Incorporate all services and the work of consultants
  • Review the design, costing and programme with the consultants  


Stage 4: Documentation and Procurement

Stage 4.1:

  • Prepare documentation sufficient for local authority submission:
    • co-ordinate technical documentation with the consultants and complete primary co-ordiantion
    • prepare specifications for the works
    • review the costing and programme with the consultants
    • obtain the client’s authority and submit documents to the local authority for approval.

Stage 4.2

  • Complete the construction documentation and proceed to call for tenders:
    • obtain the client’s authority to prepare documents to procure offers for the execution of the works
    • obtain offers for the execution of the works
    • evaluate offers and recommend on the award of the building contract
    • prepare the contract documentation and arrange for the signing thereof


Stage 5: Construction

  • Contract administration:
    • hand over the site to the contractor
    • issue construction documentation
    • initiate and/or check sub-contract designs and documentations as appropriate
  • inspect the works for conformity to the contract documentation
    • administer and perform the duties and obligations assigned to the principal agent in the jbcc building agreements, or fulfill the obligations provided for in other forms of contract
    • issue the certificate of practical completion
    • assist the client to obtain the occupation certificate to be issued by the local authorities


Stage 6: Close Out

  • Fulfill and complete the project close out including the preparation of the necessary documentation to facilitate the effective completion, handover and operation of the project
  • After the contractor’s obligations with respect to the building contract are fulfilled, the architect shall issue the certificates related to contract completion.
  • Provide the client with as built drawings and relevant technical and contractual undertakings by the contractor and sub-contractors